Aspen Holdings : Marketing Assistant Post
Company Description:
We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product, and manufacturing capability.
Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their careers and have a desire to exceed expectations. At Aspen, not only do we source the best talent but we also provide a host of opportunities for continuous development.
The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high-quality, affordable medicines.
MAIN DUTIES
Key Responsibilities for Administration and Project Co-Ordinator:
- Make sure that all invoices are reviewed and captured accurately, in line with what is required by finance & commercial
- Capturing invoices into BAAN and creating Purchase Orders
- Attend to Invoice queries from Finance, Brand Managers, Key Account Managers, and customers
- Distribution of cheque payments and distribution of proof of payments in the event of direct deposits
- Ensuring that all invoices are submitted to finance and the payment is made within the payment period
- Request and collate Data Fee Control forms from the Brand Managers and Key Account Managers.
- All invoices over the relevant capped amounts need to be taken to the relevant people to be signed off for payment
- Opening and maintenance of new and existing vendor accounts
- Relationship maintenance with Finance with constant interaction to ensure a smooth flow of invoices
- Divisional Co-Ordinator to Consumer and OTC team.
- Keep records and track expenses accurately.
- Monitor trading expenditure monthly.
- Manage and facilitate workflows for the incorporation of digital assets into VeeVa Vault.
- Provide quality control for all metadata to ensure accuracy and consistency across the company. This includes the development and management of metadata tools, controlled vocabularies, and other metadata standardization solutions associated with VeeVa Vault.
- Oversee and enforce Aspen’s digital preservation, asset file, and metadata standards.
- Provide functional support to individual VeeVa Vault users.
- Manage any updates to the status of assets.
- Address the technical issue, and work with teams on defining ways to optimize the process for a better user experience.
- Work with team members on compliance and regulatory observations concerning digital assets.
- Guides new users with onboarding and best practices about key tools.
Skills and Attributes:
- Excellent communication skills
- Ability to understand and balance budgets
- Computer Literacy
- Ability to work under pressure
- Time Management
- Problem-Solving Skills
- Planning Skills
- Customer Service Orientation
- Influence
- Accuracy
- Initiative
- Attention to detail
- Logical thinking
- Confidentiality
- Information Seeking
- Effective utilization of resources
- Sense of urgency
EDUCATION & EXPERIENCE:
- Matric Certificate/ Grade 12
- Degree or relevant marketing or science qualification.
- At least a year's experience in marketing.
- Experience in Office Administration
- Fluent in Excel
- Experience in PowerPoint
- Windows XP
- Sound knowledge of accounting principles
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